If you want to save time and attract new, high-quality leads without overworking yourself, real estate email marketing is the best solution.

Starting an email marketing campaign for your real estate business can feel challenging.

But it doesn’t have to be!

At NOVA, we have simplified the process into 6 simple steps. When you follow these steps, you can connect with potential clients and grow your business.

What is an Email Campaign?

An email campaign is a group of emails sent to several people with a specific goal in mind, like promoting a product or sharing news.

For example, a real estate agent might send an email campaign to potential home buyers showing new listings and offering tips on house buying or selling.

Each email in the campaign is strategically planned to guide recipients toward taking action. It includes scheduling a viewing or signing up for a newsletter.

6 Steps for Better Real Estate Email Marketing Campaign

Tired of boring old emails with the same old listings? It is time to switch things up and send personalized emails that speak directly to people looking to buy or sell a house.

These steps will show you how to get started.

Step 1: Create your Email List

First, you have to create a list of email addresses to send your potential clients. Import these connections into NOVA.

Here’s a quick way to build one:

  • Collect emails from your website: Add a registration form to your website where visitors can enter their email addresses. Offer essential information like the latest market report or a home buying guide.

          Example: Real estate agent Sarah added a free “Home Buying Guide” signup form to her website. Within a month, he had collected 200 email addresses.

  • Use Social Media: Promote your email list on your social media channels. Encourage your followers to sign up by highlighting the benefits of exclusive listings, real estate tips, and more.
  • Group your contacts: Remember, not all contacts are the same. Some are buyers, others are sellers, and some might just be interested in market trends. Moreover, group your contacts based on their interests and needs. This way, you can send targeted emails that resonate with each segment.

Step 2: Choose an Email Marketing Platform

Now, it’s time to choose a platform to manage your email campaigns. You need to use an easy-to-use platform that offers a variety of templates and automation features.

  • Easy-to-use interface: Choose a platform that is easy to access. It will save you time and create professional-looking emails.
  • Automation Features: Look for features like automated welcome cards and drip campaigns. These tools help customers communicate effortlessly.
  • Analytics: Choose a platform that provides analytics. This way you can track and improve your emails.


Example: John selects a NOVA platform with default templates and automation features. Furthermore, it allows effortlessly setting up welcome emails for new customers.

Step 3: Create Engaging Content

Now, proceed to the content of your emails themselves. Ensure your emails are informative and engaging.

  • Use Compelling Subject Lines
The title is an initial analysis. It should be interactive and current. You should not include what can be referred to as spam terms like ‘Free’ or ‘Buy Now’. Some examples of good starting lines could include “New Listings of the Week” or “5 Property Buying Tips for First-Time Home Buyers”.
  • Include a Clear Call-to-Action
We realize that each of the pieces of writing has a goal; such is the case with the e-mail as well. If you expect your readers to come to your site, get in touch with you to know more, or see new listings, then state this is clear. Employ a powerful imperative verb that suggests the action such as “View Listings” or “Contact Us Today. 
  • Provide Valuable Information 

Post tips on the process of buying or selling homes, current market conditions, and other special properties. It makes your subscribers stick around and come for more products or services from you.

Step 4: Design Your Templates

The design of your email is crucial, as it is just as important as the content. Next, it’s time to schedule your email. NOVA offers multiple visually appealing templates.

Choose the option that best fits your goals and brand. A lot of people check email on their phones, ensuring it is mobile-friendly.

Follow some key tips for creating impressive emails:

  • Keep it simple: Make a simple and clean design. It works better. Include your logo, a catchy headline, and a clear call to action (CTA). Insert high-quality images to make your email appealing, but don’t add more.
  • Add clear images: Include photos of happy customers, your listings, or team members. Images make your emails more attractive.
  • Customize your emails: Personalization goes a long way. Use your contacts’ first name in the title or greeting. Talk about their specific interests or recent interactions with your business. A personal touch can make your emails feel more like a conversation than a sales pitch.

Step 5: Schedule and Send Your Emails

Timing is crucial in email marketing. At NOVA, you can schedule your priority emails at the optimal time.

Research suggests that emails sent on Tuesdays and Thursdays have the highest open rates. Early morning or late afternoon works best for real estate emails.

  • Consistency is key: Consistency helps build trust. Create a weekly, biweekly, or monthly schedule that works for you. Stick to it.
  • Try it out before you send: Cross-check your email before you click the send button. Send a test email to a colleague. Analysis for broken links. types, and formatting problems. Make sure email looks great on desktops and mobile devices.

Step 6: Analyze and Improve

Finally, after sending your emails, it’s important to analyze their performance. Utilize this key insight to improve your future campaigns.

  • Open rates: Determine the number of people who are opening your emails. A higher open rate means your subject lines are effective.
  • Click-Through rates (CTR): Measure how many people are clicking on the links in your emails. It shows how many people like your content.
  • Unsubscribe rates: Check the number of people who might unsubscribe from your list. If this number is high, you may need to modify your content or sending time.
  • A/B testing: A/B testing is a great way to optimize your campaigns. Experiment with headlines, email templates, and CTAs. Send two versions of the email to smaller chunks of your list and see which works best. Then, send the winning entry to your other names.

Craft a Stellar Email Reputation With Us

In a sea of emails, stand out by keeping your messages concise and helpful. Avoid irregular emails; maintain a consistent presence in your contacts’ inboxes.

NOVA simplifies staying connected with proactive Action Plans for automating texts, tasks, and email sequences for new leads.

Utilize targeted Batch emails to remain top-of-mind with contacts familiar with your offerings. Start now to build a strong email reputation that fosters trust and engagement.

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